Key Event Planning
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Meetings are tricky. The success of an entire project often depends on a single event. Moreover, in today’s global organizations, diversity and complexity compound the difficulty of getting it right. And you may only have one shot at it.

You know you need representatives from different countries or different functional units. You know you need sponsors, project leaders, gatekeepers and the specialists who will get the job done. But you don’t know how to anticipate what will happen when you get them all together. We can help.

Here are critical success factors for meeting success:

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Clarifying and communicating meeting purpose(s)

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Getting the right people in the room, getting requisite diversity

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Managing group dynamics (e.g., organizational rank, cultural differences) to ensure it’s safe for people to disagree

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Having credible facilitation and a transparent, robust-yet-flexible meeting process

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Creating an environment free from distractions

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Eliciting adequate data to make a quality decision, managing volume of data

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Securing impassioned buy-in from attendees

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Taking responsibility for action and ensuring accountability for following through

We have experience planning and facilitating the following kinds of events:

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Strategic planning (for $300-$500MM businesses)

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Executive team building and retreats

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Leadership conferences

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Open space meetings

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Joint Application Development (JAD)

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Team kickoff meetings (see also Accelerated Team Formation)

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Task force charter creation

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Sales presentations

 
Consultation on key event planning usually takes at least one half day or more, depending on the scope and critical nature of the meeting. Working jointly, we will help you identify desired criteria for a facilitator and whether it would be appropriate for Inflection Points to facilitate your meeting or someone from your own organization. We can also help in logistics and support (e.g., securing venues, contracting for catering, getting the right audiovisual equipment, or helping prepare handouts or a PowerPoint presentation).

 
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This page last modified on 04/12/10